Unknown-4This whole thing has been a shabby chapter in the leadership of our city.  Mayor Braun and the council gave rapid assent (5 minutes, virtually no debate) to an extremely controversial request from a group to have their distinctive flag fly over our city for 8 days.   Obviously this matters to people because of the large number of people who phoned or wrote to city hall, yet Mayor Braun and the councillors ignored those who objected, and those who then asked that their distinctive flags also be raised high, and in what I consider pretty low tactics, this council votes on the afternoon of July 13/15 on a new policy, so that in the evening of the same day they can dispense with all other voices by merely accepting their correspondence.  Or you could interpret that as ………’Chuck those naysayers correspondence in the garbage Bill.’

(I have underlined and made bold this sentence from the council minutes, below,……...(iv)  Any flag which is required to be flown by contractual obligation.   ……..That, line, it seems to me, opens a door for continuing pressure on Abbotsford council to accept other flags, but it’s rather vague.)

(EMAIL FROM BILL FLITTON to Richard, July 13) “I believe the intent of the quote is to inform the public that there are times when correspondence sent to Mayor and Council will form part of a public Council meeting package. Emails and correspondence would only become ‘public documents’ if they formed part of a Council meeting package, and can be viewed on our website as it would be attached to the staff report or attached to a public hearing item. 

As a result, all correspondence sent to Mayor and Council regarding the flag issue recently discussed would be considered accessible through a request for access to records under FOI legislation, as not all pieces of correspondence sent to Mayor and Council regarding this issue formed part of a Council meeting package. 

I’ve been informed that the City has received approximately 400 pieces of correspondence regarding this topic.”  – BILL FLITTON         (I have asked Bill for a copy of these 400 pieces of correspondence – under Freedom of Information)

Sa ,~A ABBOTSFORD 

Report No. COR 055-2015 July 3, 2015 

COUNCIL REPORT 

Executive Committee 

File No: 

To: From: Subject: 

0340-20 

Mayor and Council
Bill Flitton, Director, Legislative Services and George Murray, City Manager Draft Council Policy No. 100-3-02 (Flag Protocol) 

RECOMMENDATION 

THAT Council Policy No. 100-3-02 (Flag Protocol), referenced as Attachment “A” to Report No. COR 055-2015, be approved . 

SUMMARY OF THE ISSUE 

Council at its meeting of June 15, 2015 directed staff to prepare a Council Policy regarding the flying of Flags by the City. Referenced as Attachment “A” is a draft policy for Council’s consideration. 

BACKGROUND 

The City of Abbotsford has a City Manager approved Procedure that addresses the various protocols involving “Flags” dating back to 1999. During the ensuing years, the Procedure was replaced by an informal protocol which provided a general guideline on the matter. One portion of the protocol was the concept that “City sponsored” Flags would be flown. 

The City has flown numerous different flags upon request, without adherence to the Procedure or protocol. Upon approval of a new Flag Protocol Policy, the City Manager will rescind the previous Procedure. 

DISCUSSION 

In 1996, City Council adopted a Policy (200-1-04) which eliminated the issuing of proclamations by City Council. The issuing of proclamations by City Council had become an administrative burden and it was seen to add minimal value to the operation of the City. The flying of Flags of organizations and groups is somewhat analogous to the issue of proclamations, and as such staff has prepared a policy that only specific flags may be flown on City Flag poles under the control of the City. 

The Federal Government has a clearly articulated protocol which addresses the majority of matters regarding various aspects of flying governmental flags. Staff has included these requirements within the draft policy. 

It is staff’s recommendation that for the flying of Flags, that Council adopt the following definitive criteria. 

Report No. COR 055-2015 Page 2 of 2 

(a) following flags on the poles at the City Hall Entry Plaza. 

.(i)  The flag of the United Nations;

.(ii)  The flag of a country recognized by the Canadian Department of Foreign Affairs, Trade and Development, when an official representative is visiting the City;

.(iii)  A flag of an official Sister City of the City of Abbotsford; or

.(iv)  Any flag which is required to be flown by contractual obligation.

(b) When a flag of a visiting dignitary is flown it will be from the pole used to fly the City of Abbotsford flag only. 

FINANCIAL PLAN IMPLICATION 

None 

IMPACTS ON COUNCIL POLICIES, STRATEGIC PLAN AND/OR COUNCIL DIRECTION 

The draft Policy provides the City with clear direction on the various protocols of flying Flags, as well as “which” Flags will be flown on City owned Flag Poles. 

SUBSTANTIATION OF RECOMMENDATION 

A clear policy addressing the various aspects of flying Flags by the City will provide greater clarity in the future and thereby reduce any future controversy. 

p-e/ Prepared by: B. Flitton
Title: Director, Legislative Services/City Clerk 

Attachment “A”: DRAFT Council Policy 100-3-02 (Flag Protocol) 

iewed and approved by the: Chief Financial Officer 

POLICY MANUAL 

No. 100-3-02 I Page 1 of 4 

CHAPTER: CORPORA TE ———————————–···———–~— 

ABBOTSFORD 

SECTION: SUBJECT: APPROVED BY: EFFECTIVE DATE: 

PURPOSE: 

GENERAL GOVERNMENT FLAG PROTOCOL COUNCIL 

To ensure that all flags at City Hall and other City operated/owned facilities are flown and displayed in a consistent and appropriate manner. 

AUTHORITY:
Community Charter; City Council. POLICY: 

1. 

DISPLAYING OF FLAGS 

2. 

CUSTOMARY FLAG CONFIGURATION 

The National Flag of Canada will be flown on the center flagpole. To an observer facing the main entrance, the Provincial Flag of British Columbia will fly to the left of the National Flag of Canada and the City of Abbotsford flag will be flown to the right. 

(a) 

(b) 

(c) 

Only the National Flag of Canada, the Provincial Flag of British Columbia, and the City of Abbotsford flag are raised on the three flagpoles at the facilities identified in Schedule “A”, Flagpole Locations (“City Facilities”). 

Flags, in general, will be displayed in accordance with the Government of Canada Flag Protocol, as amended from time to time. 

Notwithstanding Section 1(a), the Mayor or City Manager may approve the raising of any of the following flags on the poles at the City Hall Entry Plaza. 

.(i)  The flag of the United Nations;

.(ii)  The flag of a country recognized by the Canadian Department of Foreign Affairs, Trade and Development, when an official representative is visiting the City;

.(iii)  A flag of an official Sister City of the City of Abbotsford; or

.(iv)  Any flag which is required to be flown by contractual obligation.

When a flag of a visiting dignitary is flown it will be from the pole used to fly the City of Abbotsford flag only. 

(d) 

Final Draft- July 7, 2015 

REVISION DATE: 

ATTACHMENT “A” 

3. 

4. 

SPECIAL EVENTS 

In exceptional circumstances, and on the advice of the City Manager, the Mayor·may approve the half-masting of flags not provided for in this Policy. 

ABBOTSFORD 

HALF-MASTING OF FLAGS 

No. 100-3-02 

Page 2 of 4 

(a) 

(b) 

(c) 

(d) 

(e) 

Flags are flown at half-mast as a sign of mourning. Flags to be flown at half-mast include all flags at City Facilities that are capable of half-masting. 

Half-masting may occur simultaneously at all City Facilities or at just one specific civic location, at the discretion of the Mayor. 

Property owned by the City of Abbotsford but operated by a third party is excluded from this Policy. 

The official period of mourning is defined as “the day of passing until sunset on the day of the funeral or celebration of life”. 

Flags will be flown at half-mast at all City Facilities to mark periods of official mourning upon the death of: 

I.the Sovereign;

II.an immediate relative of the Sovereign;

Ill. the Governor General of Canada; 

IV.the Prime Minister of Canada;

V.the Lieutenant-Governor of BC;

VI.the Premier of BC;

VII.a local Member of the Legislative Assembly;

VIII.a local Member of Parliament;

IX.the Mayor, or former Mayor, of the City of Abbotsford;

X.a Councillor, or former Councillor, of the City of Abbotsford; or

XI.an in the line of duty death of a City of Abbotsford employee.

Flags will be flown at half-mast on an annual basis to commemorate the following occasions: 

(f) 

(g) 

Date 

April28 

November 11 

Occasion 

National Day of Mourning for Persons Killed or Injured in the Workplace 

Remembrance Day 

Duration 

Sunrise to Sunset 

Sunrise to Sunset 

The Director, Legislative Services/City Clerk is responsible for coordinating the lowering of flags at City Facilities. 

Final Draft- July 7, 2015 

POLICY MANUAL 

ABBOTSFORD 

5. FINANCIAL IMPLICATIONS 

No. 100-3-02 

Page 3 of 4 

Flags will be maintained in good condition and replaced when showing signs of wear, tear or discolouration. An annual budget is established to cover the costs of maintaining and replacing flags at City Facilities. 

6.REMOVAL OF FLAGS
Flags removed from service will be disposed of in a dignified manner and immediately replaced.

7.REFERENCE
Canadian Heritage, Government of Canada

Final Draft- July 7, 2015 

POLICY MANUAL 

ABBOTSFORD 

POLICY MANUAL 

Page 4 of 4 

REVISED 

1. City Hall – Entry Plaza 

2.Abbotsford Police Department Headquarters

3.Abbotsford Fire & Rescue Services – Hall #1

4.Abbotsford International Airport – Terminal Building

SCHEDULE “A” FLAGPOLE LOCATIONS 

5.Five Corners Intersection – Island Garden @ South Fraser Way, McCallum Road and Essendene Avenue

6.Exhibition Park – Rotary Stadium

Final Draft – 

July 13, 2015 

 

No. 100-3-02

JULY 13,2015

8.  MINUTES AND CORRESPONDENCE

Moved by Councillor Ross, seconded by Councillor Siemens, that the following minutes and correspondence, be received for information:

  1. .1  correspondence received June 29, 2015, from the Council of Senior Citizens’ Organization of BC, requesting the City fly its flag October 1, 2015;
  2. .2  correspondence received June 29, 2015, from Sarah Kamp, requesting the City fly the Pro-Life Movement flag;
  3. .3  correspondence received June 30, 2015, from the International Christian Embassy Jerusalem, requesting the City fly its flag on July 12-19, 2015;
  4. .4  correspondence received July 1, 2015, from Kay Pavlis, requesting the City fly the Straight is Great flag;
  5. .5  correspondence received July 1, 2015, from Trevor Newton, requesting the City fly the Sumas Mountain Farms flag on September 19-27, 2015;
  6. .6  correspondence received July 3, 2015, from Jared White, requesting the City fly the Respect Life flag on October 3-10, 2015; and
  7. .7  correspondence received July 6, 2015, from Emily van Brederode, requesting the City fly the Pro Life flag.

R285-2015 CARRIED.

JUNE 29, 2015

.2 Richard Peachey, 2044 Oakridge Crescent, regarding Council’s decision at the June 15, 2015 Regular Council meeting, approving to raise the Pride Flag for the week of July 13 to 20, 2015

JUNE 15, 2015

8. MINUTES AND CORRESPONDENCE

Moved by Councillor Barkman, seconded by Councillor Blue, that the following minutes and correspondence, be received for information:

  1. .1  correspondence dated May 15, 2015, from Metro Vancouver, enclosing a copy of its “Metro Vancouver Housing and Transportation Cost Burden Study – A New Way of Looking at Affordability” document; and

  2. .2  correspondence received May 20, 2015, from L. Bohna, regarding a request that the Pride Flag be raised alongside the others to bring awareness to the Fraser Valley Pride Celebration for the week of July 13-20, 2015.

R236-2015 CARRIED.

Minutes of the Regular meeting of the Council of the City of Abbotsford held

June 15, 2015, at 7:28 p.m. in the Matsqui Centennial Auditorium

Moved by Councillor Loewen, seconded by Councillor Ross, that the Pride Flag be raised for the week of July 13 – 20, 2015; and (1) the request to paint a crosswalk using Pride Flag colors be referred back to staff for study and consideration; and (2) staff be directed to develop a flag policy for Council consideration at a future date.

R237-2015 CARRIED.

Advertisements